Saving & Filing
Keep your Computer Organised by getting into the habit of Saving Files correctly
By creating new folders, for example for your course modules, you can create a filing system for your computer. This video takes you through this first step to organising your filing system.
Saving documents correctly is the other side of keeping your files organised. This video shows you how to save documents correctly so you will always be able to find them again.
Backing Up Data
Don’t get caught out - Backup your Work!
If you need to take work with you, for example to Work or Uni, use your portable USB drive (also known as a ‘flash drive’). This video shows you how to copy work from your computer onto a USB drive.
Sometimes you need to burn data onto a CD. For example you may need to submit work electronically on a CD, or you might want to give someone a copy of a document or photos etc. For this you wouldn’t use your USB Memory Key as you may not get it back! So instead, use a CD.
If you are working on a very important document, one way to back it up is to attach it to an email and send it to your own email address (the same one you are using to send the email). Provided you can get online, you will also be able to access the document from anywhere.
Windows 7 Shortcuts
Get the most from your System Software with the following Tutorials
When working on multiple documents, for example you could be reading some feedback in an email and typing changes into a Word document, you can easily view two windows by using a clever Windows 7 feature. Checkout the video to see how it’s done.
When you have lots of different documents open, you can quickly flick between them using Windows 7. This video will show you how to do it.
Using Keyboard Shortcuts
| Windows Program Shortcuts | |
|---|---|
| Ctrl + A | Select All |
| Ctrl + C | Copy current selection |
| Ctrl + V | Paste previously copied data |
| Ctrl + S | Save file |
| Ctrl + F | Find text |
| Ctrl + P | |
| Ctrl + W or | Closes a window |
| Alt + F4 | |
| F1 | Will Open 'Help' in most programs |
| Window System Shortcuts | |
| Alt + Tab | Switch quickly between open applications |
| Win + Tab | As above using Aero feature |
| Win or | Brings up the Start menu |
| Ctrl + Esc | |
| Win + E | Opens Windows Explorer (Computer) |
| Win + D | Minimises all applications and shows desktop (Press again to restore) |
| Win + U | Opens 'Ease of Access' center (accessibility options) |
| Ctrl + Alt + Del | Brings you back to login screen. You can lock the screen, switch users, load Task Manager, etc |
| View two applications side by side | |
| Win + Left arrow | Shifts application to the Left and scales it to half the size of the screen |
| Win + Right arrow | Shifts application to the Right and scales it to half the size of the screen |
If there is a tool you use regularly, you can find out if there is a shortcut for it. Simply ’hover’ your mouse over a menu command or tool and most programs will bring up an explanation of the tool and sometimes a keyboard shortcut as well.
